The Necessity Of A School Management System
The answers lie within your school ERP system
What is a school ERP system?
A school ERP system, like ZipSchools is a platform that automates the processes an institution runs on. Right from admissions processing to alumni event organisation, your school management system can ensure that your institution runs more smoothly.
ZipSchools is especially useful because it takes over multiple functions – from organising parent-teacher conferences, to fee processing and receipt generation, to setting up of study groups for discussions based on subject or learning levels, or even to ensure readily available private communication between various stakeholders.
Why do schools need one?
ZipSchools bring schools into the digital world while also making things easier for them. They help schools run more smoothly and efficiently while also reducing human resource costs.
Schools are not just a simple interaction where students come in to study and then leave. They are huge institutions that need organisation and consistency to function effectively. When they do not, it is students that suffer the most as they are not given the learning environment they need to learn. It is the role of a school to set up a learning environment that enhances and aids its teachers, administrators and students in doing the best that they can.
ZipSchools can thus help students, teachers, and management achieve their full potential and do the best that they can for the ultimate stakeholder in this ecosystem – the students.
How can ZipSchools make your institution more successful?
The primary job school ERP systems perform well are to take over the day to day processes and long-term processes of a school and perform them. This means that these processes, that were previously being performed by humans, are not being performed by a program. What does this mean for schools? It means more consistently successful processes are carried out. This is because humans are fallible and error-prone. Fatigue sets in. Processes rely on perfect execution on a repeated basis – a platform like a school ERP system is perfect for this endeavour.
Reduced expenditure across the board
Since a school ERP software can take over multiple processes, labour costs and ancillary costs are reduced dramatically. Earlier, one would need a department for each function of an institution, populated by multiple people as staff. There are also overhead costs – for instance, the paper on which admission forms are printed, mailing of fee receipts, the communication costs of setting up meetings, creating schedules for each student, etc. With a school ERP system, all these are now taking place in a single window – reducing the time cost and the material cost of a lot of associated items. A reduced expenditure is something every school can use in these times of budgetary cuts and funding slashes. School ERP systems are the cost-effective way to ensure success for your school.
Your school ERP system will contain multiple options to communicate with all the stakeholders in your institution’s ecosystem. For example, students can have class discussions anywhere and anytime through the creation of classroom groups and student groups where ideas can be exchanged online. Parents and teachers have confidential communication about the progress of their student through private messaging options. Management can send a message out to the whole school – students and parents – using the dashboard feature to make important announcements. This reduction in time delays for communications means faster decision making and faster turnaround times – a win-win for all.
More tech-embracing in a digital world
We live in a digital world – this is a fact that cannot be denied. Students of any institution will also be graduating into a world that has highly driven by technology. Does it not make sense that the school they gain their education in also be tech-embracing rather than tech-averse? The use of school ERP systems is vital for building a culture that makes technology understandable and accessible to students from a young age. It also gives them a realistic idea of how things function in the real world – employees do not write letters to each other anymore to share work updates, instead, they use emails. Why should students be turning in handwritten reports, when they could be doing the same?